Overview
AI-powered automation is changing the recruitment landscape—and fast. While it might not seem glamorous, simple systems built using no-code platforms like Make.com, N8N, Phantom Buster, and Appify are increasingly valuable to HR departments, recruiters, and staffing agencies. In this post, we’ll explore three practical automation systems that can command $2,200 or more per setup, saving hiring professionals time and improving their workflows.
1. Automated Recruitment Pipeline with Make.com and ClickUp
Recruiters handle numerous candidates across various roles, and organizing their pipeline is crucial. One of the easiest-to-implement automations involves integrating Make.com with ClickUp (or any project management software) to build a dynamic hiring pipeline. This system lets recruiters:
- Automatically capture candidate data from application forms
- Assign each candidate to a specific stage within the hiring process
- Include important details such as portfolio links, emails, location, and associated role
- Automate email follow-ups based on candidate stage movement (e.g., request trial, review trial, onboarding)
The mechanism starts with a form submission. Applicants fill out a structured form providing essential data—desired role, availability, location, experience, and more. Once submitted, the data is pulled into Make.com, processed through logic and conditions, and a new task is created in ClickUp. Recruiters can track applicants by stages like “New Applicant,” “Reviewed,” “Request Trial,” and “Hired.”
Better yet, recruiters can automate follow-ups. For example, shifting a candidate to the “Request Trial” status can trigger Make.com to email them with instructions for a trial task and a new form. This keeps the entire workflow streamlined and responsive, saving recruiters dozens of manual hours each month.
2. LinkedIn Connection Requests Using N8N, Phantom Buster, and Appify
Recruiters often spend a large chunk of their day on LinkedIn. Automating LinkedIn outreach is not just efficient—it’s strategic. Using Phantom Buster and Appify in conjunction with N8N allows for fully automated, personalized connection request campaigns.
The workflow begins by defining the target audience. For instance, you can specify digital marketing agencies in the U.S. with 1–10 employees. From there, AI generates a search URL in Apollo, then Appify scrapes business data, including LinkedIn URLs and emails.
The data populates a Google Sheet where each row includes contact info, job titles, and company data. Then, Phantom Buster steps in to send LinkedIn connection requests with dynamic, AI-generated icebreakers. These aren’t generic messages—they are based on research pulled from Apollo and LinkedIn profiles, greatly increasing acceptance and reply rates.
This system is a massive time-saver for both independent recruiters and larger agencies. It helps them grow their network, connect with hiring managers, and source qualified candidates or clients—all on autopilot.
3. Search Intent Scraping and Cold Outreach Campaigns
The final system leverages search intent: identifying companies actively hiring and pitching them recruitment services. Designed using Appify and Perplexity AI, this no-code setup scrapes job listings from LinkedIn (e.g., BDR roles), then enriches the data by fetching contact information of decision-makers involved.
Here’s how it works:
- Run a LinkedIn job query for specific roles
- Use Appify to scrape job listing data
- Enrich the listings with information about the CEO or hiring manager (name, email, location)
- Use Perplexity AI for automated, real-time research on the company or individual
- Generate a personalized icebreaker message for each lead
- Autopopulate a database or trigger email outreach via a cold campaign tool
This system doesn’t just provide names and emails. It gives recruiters context—what a company is hiring for and who’s responsible. That information can be used to pitch services with a high level of relevance. By plugging this into an outreach system, recruitment agencies can win new business while focusing operationally on candidate placement.
Conclusion
These “boring” automations are far from uninspiring—they’re high-value opportunities to serve a niche market hungry for efficiency. Whether building smart hiring pipelines, automating LinkedIn outreach, or identifying hot leads based on hiring intent, there’s massive potential in offering these ready-made systems to recruiters and HR professionals.
The best part is that all these automations can be built with little to no code. Using platforms like Make.com, N8N, Appify, Phantom Buster, and Perplexity AI, even non-technical users can deliver powerful, scalable systems recruiters are ready to pay for.
With demand increasing for AI-powered hiring solutions, now is the time to step into this niche and offer done-for-you automations that make hiring easier and smarter for your clients.
Note: This blog is written and based on a YouTube video. Orignal source video link 🔗 https://youtu.be/uBCT_qybLSQ?si=YqO3kueugTYkS6P2
